Submitting an Application to the Institutional Review Board
Submitting an Application to the Institutional Review Board
Getting Started
Prior to completing your IRB Application please read the information below. Failure to follow instructions carefully could result in your application being returned without review.
- Human Subjects Protection Training: All investigators (student or faculty) and Dissertation/Thesis Chairs must complete the CITI online ethics training course prior to preparing an IRB application.
- Create an account using your Chicago School email address at https://www.citiprogram.org/
- Select “TCS Education” as your affiliate institution
- Select Social & Behavioral Research learner group to complete the required modules
- Upload your completion report (containing modules and scores) at the time of submission in the Electronic Submission System
- Read the Categories of Review info sheet and consider which category of review applies to your study.
- Read the Informed Consent Process info sheet and consider which process applies to your study. To ensure that all required elements are included, the following templates must be used when creating your consent documents.
- Consent Form Template 2023 (when creating a consent document).
- Review the IRB guidelines when creating Advertisements for Research
Accessing the Submission System
To access Cayuse, use the following link: https://thechicagoschool.app.cayuse.com/
Please log into Cayuse using your Chicago School credentials (email & password). If you have trouble logging in to the system please contact the IRB office at [email protected].
Committees A and B IRB Full Board Meeting Schedule
Research involving greater than minimal risk or research that is not eligible for expedited or exempt review requires review by the full board. Minimal risk means that the probability and magnitude of harm or discomfort anticipated in the research are not greater in and of themselves than those ordinarily encountered in daily life or during the performance of routine physical or psychological examinations or tests. (45CFR 46.102(i)) To view the expedited review categories click here.
Carefully assess the risks involved in your research study. If you determine that the risks are greater than minimal (i.e., do not meet the definition of minimal risk), a complete application must be received for it to be reviewed at the meeting.
| Committee A Full Board Meetings | ||
| Submission Deadline Date Approximately 2 weeks before meeting | Full Board Meeting Date 1st Wednesday and 3rd Monday of each month | IRB Response Within 2 weeks of meeting date |
| Committee B Full Board Meetings | ||
| Submission Deadline Date Approximately 3 weeks before meeting | Full Board Meeting Date 4th Wednesday of each month | IRB Response Within 2 weeks of meeting date |
IRB Modification
Throughout the course of a study, researchers may wish to make modifications to their research proposal. These changes may include modifications to any of the following:
- research design
- research procedures
- subject population
- consent form (written or oral script)
- recruitment procedures
- research title
- data collection materials (e.g., questionnaires, surveys, etc.)
- recruitment materials (e.g., advertisement)
- dissertation/thesis chair
In accordance with federal regulations the IRB must review and approve all changes to previously approved research prior to implementation. Modification requests may be submitted any time after initial study approval and will be processed upon receipt.
The implementation of proposed modifications to your study may not begin until IRB approval has been obtained.
IRB Application Renewals
In compliance with Federal Regulation, Continuing Renewal of your study is not required if one of the circumstances below describes your research:
- My research was granted Exempt Approval.
- My research study was granted Expedited approval after January 21, 2019.
- My research has progressed to the point where it only involves data analysis, including analysis of identifiable private information.
If the above statements do not describe the status of your research, then Continuing Renewal of your study is required. Please login at https://thechicagoschool.app.cayuse.com/ to locate your study record and complete the electronic continuing renewal request process.
Failure to submit the Continuing Renewal form or respond to the renewal notification email prior to the expiration date will result in automatic termination of the study until a new application can be submitted and approved.